Administrative Technology Committee

Purpose

The Administrative Technology Committee (ATC) supports the development and implementation of administrative technology strategy and provides planning and oversight of the annual portfolio of IT projects related to systems that support the administrative functions of the University.

Responsibilities ​

  1. Support enterprise systems strategy development and implementation.
    1. Assess and plan for strategic IT priorities identified by the Strategic Advisory Group on IT (SAGIT) each year.
    2. Recommend cross-departmental administrative technology initiatives to be considered/approved by SAGIT as needed.
    3. Review the proposed project slate to identify redundancies, interdependencies, and alignment with institutional priorities from SAGIT and departmental priorities from VPs/deans.
    4. Endorse the project slate or individual projects as necessary prior to sending them to SAGIT for review.
    5. Actively engage in the administrative project portfolio planning process.
  2. Develop and maintain key principles by which enterprise systems are evaluated and supported.
    1. Review the adopted definition of Enterprise Systems and the framework for supporting them and update annually.
    2. Define a set of administrative systems guiding principles and update as needed.
    3. Advocate for the adoption of the definition of enterprise systems and administrative systems guiding principles across campus.
  3. Liaise and communicate.
    1. Convey the views of the VP/dean areas to the committee and relate key information back to those areas.
    2. Provide updates to, and solicit advice from, SAGIT as appropriate.
    3. Consult and interact with other IT governance committees as appropriate

Meetings 

The committee will meet in person once a month during the academic year to conduct the committee’s business. A majority of committee members will constitute a quorum.

Roles 

Chair: Daren Hubbard, Vice President for Information Technology and CIO 

Orients new committee members; sets meeting agendas; facilitates committee meetings; represents the committee to other committees and University units.

Secretary: Sal Rosario

Onboards new committee members; maintains the committee document repository and 
website; reserves physical and virtual meeting spaces; schedules committee meetings; procures and sets up meeting technology; distributes meeting agendas; prepares meeting documents; tracks meeting attendance; takes and distributes meeting notes; delegates activities to administrative/support staff as needed.

Membership 

Committee members are university cabinet members and can be represented by the direct report accountable for IT in their respective areas.