Annual IT Planning Process

Each year, a comprehensive review of information technology (IT) requests (i.e. maintenance, process improvement, enhancements, new functionality) for University systems is performed. Project requests for the next two years are submitted and consolidated by the Project Managers Team (PMT) for Enterprise Systems Planning Group (ESPG) review. The requests are evaluated based on benefit/need, visibility/impact, cost and risk, and those endorsed become part of the OIT Project Portfolio. 


Annual IT Planning Process Timeline

February

  • CIO sends annual "Call for Proposal" memo to Office Heads
  • ESPG/PMT "kicks off" annual IT planning process
  • Collaborating with PMT, OIT forecasts current projects to be completed by year-end and to be carried over to next year.

March - April

  • Collaborating with PMT, OIT estimates work effort required and interdependencies for the proposed project requests that are requested for the 1st half of the year.
  • All projects requiring funding are forwarded to SAGIT for an authorization to plan.

May

  • PMT prepares project slate for ESPG review
  • Project slate is reviewed and endorsed by ESPG

July

  • Collaborating with PMT, OIT estimates work effort required and interdependencies for the proposed project requests that are requested for the 2nd half of the year.
  • PMT prepares updated project slate for ESPG review
  • Project slate is reviewed and endorsed by ESPG

Request a Project

Description

Projects are evaluated based on need/benefit, cost, visibility/impact and risk, and those endorsed become part of the OIT Project Portfolio.

Deliverables

The Proposal will be made up of:

  • Proposal Identification
    • Proposal Name
    • Identify Requestor
    • Identify name of Senior University Administrator responsible for business process
    • Identify who will be leading this project
  • Proposal Need/Benefit
  • Why this project is important
  • Describe high level objectives, deliverables, scope
  • Is there a specific "window of opportunity"
  • Check all University constituencies that are impacted
  • Identify all Stakeholders
  • Are there alternatives to realize the desired outcome
  • Identify proposal cost
  • Describe the resources and funding required
  • Proposal Risk

 

IT Project Request Form